Smart meeting management — by QST
Protocol is a secure, self-hosted smart meeting platform for the whole organization — boards and committees, executive and department meetings, and the calls in between. From agenda to signed minutes, everything runs inside your own infrastructure, and its AI runs locally, so nothing ever leaves for an outside service.
Available on iPhone, Android and Windows
The problem
Meetings carry an organization’s most important decisions and its most sensitive information — yet most still run on email, shared drives and a patchwork of cloud tools. Here is what that costs you, and what changes with Protocol.
Agendas and papers are emailed as PDFs. Versions multiply, late changes are missed, and nobody is sure which copy is final.
Build the agenda, attach every document and publish a single pack. Every participant opens the right version, on any device.
Meeting packs, recordings and decisions sit on third-party servers, outside your security team’s control.
Protocol runs in your own data center or private cloud. Your meeting material never leaves your perimeter.
Transcription and minute-taking tools upload confidential audio and documents to external AI providers.
Minute drafting, transcription, document search and the voice co-pilot run on your own servers. Nothing is sent out.
Sensitive discussions run through public video services, disconnected from the pack being discussed.
Meet and call inside Protocol on your own media servers — video, voice, screen sharing and a laser pointer, with everyone on the same page.
Organizers rebuild the meeting from notes, drafts circulate for weeks, and the actions agreed in the room are lost.
Draft minutes from the meeting itself — attendance, quorum, every decision and vote — and track each action to an owner and a due date.
Decisions wait for wet-ink signatures and couriers, and not every electronic signature is legally recognized.
Vote by circulation, freeze approved minutes into a signable document, and sign with accredited qualified signing through Nafath or Sadq.
Imported tools treat Arabic as a translation layer, with broken right-to-left layouts and mixed-language documents.
Complete Arabic and English, with right-to-left layout designed in — on web, desktop, mobile and room screens.
When a regulator or auditor asks who saw what and who approved it, the answer is scattered across inboxes.
Every material change, approval, vote and signature is recorded and reviewable, with fine-grained access on every meeting and document.
Why Protocol
Organizations choose Protocol for security, data sovereignty and fit for the region — not for a longer feature list.
Protocol is deployed in your own data center or private cloud. Meeting packs, decisions, recordings and signatures stay inside your perimeter, under your security team’s control. No third-party cloud holds your most sensitive discussions.
Minute drafting, document search and the voice co-pilot run on your own servers. Nothing is sent to an external large-language-model service. You get modern AI help, and your confidential material stays confidential.
Full Arabic and English with right-to-left support throughout, plus accredited qualified e-signatures through Nafath and Sadq — so decisions are legally sound where you operate.
Sovereign by architecture
Application, AI, audio and video, storage — all inside your boundary. Watch the traffic: it moves freely inside the line, and never crosses it.
Local AI
Protocol’s AI runs on your infrastructure, on standard CPU servers. Nothing goes to an external AI service — so the help never costs you confidentiality.
Audio and video
Run the whole meeting inside Protocol. Present the pack to the room, follow the presenter page by page, annotate live and talk — with no third-party conferencing service anywhere in the path.
The platform
Four areas, one secure platform — from the first agenda item to the last signed action.
The product
The same interface on every device — desktop for the organizers, tablet and phone for participants reading the pack wherever they are.
The lifecycle
Protocol does not stop when the meeting ends. It carries every decision from proposal to signature to the action it produced.
Build the agenda, assemble the meeting pack, and route it through a versioned review and an approval chain.
Meet in Protocol on your own media servers, or inside Microsoft Teams — with the pack, annotation, laser pointer and room screens.
Table decisions live or pass them by circulation, run the vote, and record the outcome against the agenda item.
Freeze the minutes into a signable document and sign with placeholders or an accredited qualified signature.
Actions land with owners and due dates, and stay linked to the decision that created them.
Governance and compliance
Protocol turns good meeting practice into enforced workflow — and keeps the record that proves it.
Every material change, approval, vote and signature is recorded — who, what and when.
Agendas and packs pass through defined approvers before they are published.
Every agenda version is kept and commented on, with a complete timeline.
Attendance, quorum and six voting methods are captured against every decision.
Qualified e-signature through Nafath or Sadq, and a certificate of completion for signed minutes.
Role-based permissions per meeting, view-only delegation and guests scoped to one meeting.
Security
Meetings carry an organization’s most sensitive information. Protocol is built so that it never leaves your control.
Runs entirely in your infrastructure; your data never leaves your perimeter.
All AI processing happens on your servers — nothing goes to third-party AI services.
Fine-grained, role-based access to every meeting, document and action.
Every material change is recorded and reviewable.
A device registry with remote sign-out and remote wipe for lost or stolen devices.
Dynamic watermarking and controlled export of meeting material.
Password policy, lockout, idle-session timeout, biometric app lock, single sign-on and multi-factor.
Accredited signing through Nafath or Sadq for legally recognized decisions.
In multi-company deployments, companies are hard-isolated from one another.
Who it is for
Formal packs, live sessions, resolutions and signed minutes — with members reading securely, anywhere.
Leadership meetings with the same discipline: agenda, decisions, actions and follow-through.
Everyday meetings and calls — organized, recorded and followed up in one place.
Many companies or subsidiaries on one platform, hard-isolated, with a group-oversight view.
Get the apps
Participants install Protocol from their app store and connect to your organization’s own server. Organizers install the Windows desktop app directly.
Protocol, on the App Store.
Protocol, on Google Play.
The full desktop app for organizers and participants.
SHA-256 7e66a078d2fc57b2ce5676445cce690faa1dcd8a6908ff7b1c900ca38f4d32fb
Web access and meeting-room screens are served by your organization’s own Protocol server.
In about 30 minutes, we take your team through a real meeting cycle — agenda, pack, live meeting, decision and signed minutes.
